Administrative Assistant

Marlborough , 01752, United States

Linguamatics is an award-winning, high-growth software company, delivering solutions that have a positive impact on people’s lives. Our AI and text mining software products are used in the world’s leading life science and healthcare organizations.


We are now looking for a bright and efficient administrative assistant to support our busy Marlborough office. This is a varied role, and you must be adaptable and used to multi-tasking and prioritising your workload in a fast-paced environment with tight deadlines. You must also be a proactive, confident and enthusiastic performer who is able to operate at all levels within the organization. Attention to detail, excellent organizational skills and the ability to use initiative are essential.

Responsibilities to include:

  • Recruitment administration
  • Monitoring and purchasing of office supplies
  • Organizing office maintenance & facilities management
  • Fostering good working environment and organizing staff events
  • Answering calls, welcome & support for visitors
  • Processing expense claims
  • General office administration, including filing, shipping and receiving
  • Organizing travel, meetings and appointments
  • Processing of credit card and supplier invoices if required
  • Help with tracking of customer and supplier contracts
  • Other ad-hoc duties to support the management team

The ideal candidate will have a high standard of literacy and numeracy with the following attributes:

  • Experience of similar, office based roles is essential
  • Fluent with Microsoft Office products
  • Highly organized and detail oriented with the ability to multitask
  • Ability to work alone with minimal supervision
  • Calmness under pressure

For the right person, this is a rewarding position in a successful, customer-focused organisation with great people and leading-edge technology. As a Linguamatics employee you’ll receive a competitive salary, an excellent benefits package and opportunities for professional growth. If you think you have the right skills and experience and are ready to make an outstanding contribution to our success, we’d love to hear from you. Please send your resume and a covering letter to:

Heather Stewart, Linguamatics, an IQVIA Company, Email: